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E-book & Streaming Media Management

This guide describes E-book and streaming media collection management resources and tips.

Upload via Import Profiles

Remember that for electronic records, the portfolio is created from the 856 field before Normalization Rules are applied, so if you need to make changes for 856 or remove any fields, you'd need to do them using MarcEdit instead of Norm rules.

To create an import profile:

  • Go to Alma > Resources > Import > Manage Import Profiles
  • Find an existing ebook import profile, select the ellipses button to the far right of the profile, and select Copy
  • Under Profile Details, change the Profile Name to the collection name, select Active for Status
  • Under Inventory Information, change Electronic Collection to the collection name
  • Select Save on the top right
  • Go to Alma > Resources > Import > Import
  • Find the Import Profile you created, select the ellipses button to the far right of the profile, and select Run
  • Click Select File, select the .mrc file of the collection metadata, click Add, then click Submit on the top right.
  • You can view the process of this import profile job under Alma > Admin> Monitor Jobs and Sets > Monitor Jobs

Update via Import Profile

  • Go to Alma > Resources > Import > Import
  • Find the Import Profile for the E-book collection, select the ellipses button to the far right of the profile, and select Run
  • Click Select File, select the .mrc file of the collection metadata, click Add, then click Submit on the top right. This will overwrite the records that are existed in Alma and add new portfolios to the collection 
  • You can view the process of this import profile job under Alma > Admin> Monitor Jobs and Sets > Monitor Jobs